Mailing of Resumes

It used to be that candidates would buy special paper to write/type resumes and cover letters and mailed them to recruiters and companies.

Not anymore! We used to receive dozens of such letters every day – in the past. Now, it is a seldom occurrence if a letter with a resume arrives. I can’t remember more than a handful during the last twelve months. However, in our various offices we receive together several hundred electronic resume mailings daily. Times are changing and many younger candidates would probably be startled if asked to snail-mail a written letter resume.

Besides, we – the receiving recruiter or HR manager – often don’t really know anymore what to do with such a letter-resume. Short of calling/emailing the candidate and requesting an electronic version, which could then be entered into the database or saved at a PC or any of the many cloud systems for future retrieval, an overwhelmed employee may just get rid of the hassle.

So, emails – and, maybe, attachments – it is!

After PDF files have meanwhile become a mayor venue for international cybercrime gangs to introduce self-activating programs into the receiving system, and the traditional word file attachment has been know for the longest of time as a dangerous tool, many recruiter and HR departments do not open attachments anymore at all from unknown sources.

To use a text-based email with intro-message and resume text included is the safest way for the receiving party to have a quick review of the credentials and to determine if a further exchange of data makes sense. Then, of course, a well-formatted and presentable resume attachment can be sent and will – coming now from a known source – be opened and used.

This will reduce the initial contact to a mere data exchange – nothing of the old ‘well prepared and presented’ beauty of paper-resumes. Even more important than, that the data is concise and useful – and, still important, has been spell-checked and reviewed for grammar and easy reading.

Looks as if beauty can’t be used as a cover anymore and the ‘inner values’ start to count again!

by: Egon L. Lacher, Managing Partner/Miami